What is terminal digit filing?

What is terminal digit filing?

n. A technique of organizing files under the last few digits of an identifying number, and then sequentially by any preceding numbers.

What is terminal filling?

Terminal-digit filing means organizing your files by the last digit in a set of numbers. For example, instead of filing customer or vendor records by business or personal name, you use phone numbers, Social Security numbers or assign an arbitrary number.

What is terminal digital?

Definitions: Terminal digit order: A system of filing using a six-digit number (or higher) that is divided into three parts, whereby the last two digits are considered primary. Primary digits: The last two digits to the right in the number.

What is middle digit filing system?

n. A filing system that uses a tripartite number, using the middle part for the initial sort, the first part of the number for the second sort, and the third part for the final sort.

What is involved in a terminal numbering system?

What is involved in a terminal numbering system? A terminal numberic system assigning consecutive patients numbers with the addition of clustering numbers into groups of twos or threes. The filing system needs to be efficient so that the files are easy to find.

How many terminal digit sections will there be in the file area?

100 primary sections
Within the number, the primary digits are the last two, secondary digits are the middle two and, the tertiary digits are the first two or three digits. In a terminal digit filing, there are 100 primary sections, ranging from 00 to 99. A staff must first consider the primary section while filing the records.

What are 3 filing systems used for paper files?

What are three filing systems used for paper files? Three filing systems are alphabetic, numeric and by subject.

When to use end digit or terminal digit filing?

Terminal digit and end digit filing allows files to expand at a controlled rate, eliminating the need to shift files after purging older records. Depending on how you set up your terminal digit filing system, the last two, three, or four digits of the file number are treated as a single number.

How many terminal digit sections are in the file area?

Terminal digit filing Within the number, the primary digits are the last two, secondary digits are the middle two and, the tertiary digits are the first two or three digits. How many terminal digit sections will there be in the file area?

Are there any problems with an alphabetical filing system?

Some of the problems with alphabetical filing systems are: Difficulty in managing where file growth will occur in your filing system resulting in periodic reorganizing and shifting of files to make room for file growth. Below are some alphabetical filing situations that can cause confusion and hamper the productivity of your records management:

When to use two terminal digits for Social Security numbers?

All the Social Security numbers ending in nine go together, but within that group, 3459 precedes 7789, and 1029 comes ahead of both. If you have large numbers of files — more than 1,000, say — you may find it more efficient to organize them by two terminal digits: 00, then 01, then 02 and so on.